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Unit 1 of 4 · B.Sc Textile Sem 1

Unit 1: MS Word

Basics of Computer notes · PTU syllabus (BSTD 105-20)

3 min read3 topics7 exam questions
On this page
  1. Unit summary
  2. Working with documents
  3. Page setup and tables
  4. Editing tools and file formats
  5. Key terms
  6. Quick revision
  7. Important questions

Unit summary

Microsoft Word is used for reports, assignments and design briefs. This unit covers working with documents, page formatting, tables, editing tools and importing and exporting files.

After this unit you can

  • Create, save and format a document
  • Set margins, page size and orientation
  • Insert and format tables
  • Use find, replace, spell check and file import/export

PTU syllabus topics

  • Working with documents
  • formatting pages and margins
  • creating tables
  • spell checks
  • editing
  • find/search/replace commands
  • importing and exporting files
ClassificationMS Word essentials
Word processing

  • Page layout

    Margins, orientation, size

  • Formatting

    Fonts, paragraphs, styles

  • Tables

    Insert, merge, format

  • Review

    Spell check, find and replace

  • Import and export

    PDF and other formats

1

Topic 1

Working with documents

ProcessCreating a document
  1. 1

    Open Word and a blank document

  2. 2

    Type and edit text

  3. 3

    Format text and paragraphs

  4. 4

    Insert tables and pictures

  5. 5

    Check spelling

  6. 6

    Save and print

TaskShortcut
SaveCtrl + S
OpenCtrl + O
Copy / Cut / PasteCtrl + C / X / V
Undo / RedoCtrl + Z / Y
Bold / Italic / UnderlineCtrl + B / I / U
Find / ReplaceCtrl + F / H
2

Topic 2

Page setup and tables

Page setup controls margins (space around the text), orientation (portrait or landscape), size (A4, Letter), headers, footers and page numbers.

GraphPage layout: margins surround the text area
Text areaMarginHeaderFooter

Typical margins: 2.5 cm all round; use the Layout tab to change them

A table has rows, columns and cells. Insert via Insert → Table, then merge or split cells, set borders and shading, and use Sort to arrange rows.

3

Topic 3

Editing tools and file formats

Find and Replace locates words and changes them everywhere in one step. Spell check (F7) corrects spelling and grammar. Documents can be saved as .docx or exported as .pdf; text can be imported from other files using Insert → Object or Open.

Key terms

Margin
Blank space around text
Orientation
Portrait or landscape
Header and footer
Text at the top and bottom of every page
Table
Rows and columns of cells
Find and replace
Search and change text

Quick revision

  • Save with Ctrl + S; undo with Ctrl + Z.
  • Page setup: margins, orientation, size.
  • Export documents as PDF for sharing.

Important exam questions

Practice questions written to the PTU exam pattern for this unit's syllabus: short answers (Section A style) and long answers (Sections B and C style).

Short-answer questions

  1. Q1.What is a margin?
  2. Q2.Name the shortcut for Find.
  3. Q3.How do you merge cells?
  4. Q4.What is a header?
  5. Q5.How do you export a document as PDF?

Long-answer questions

  1. Q1.Explain how to create and format a document in Word with margins, tables and headers.
  2. Q2.Describe the use of find, replace and spell check.

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